October 5, 2008 

Re:       Request for Proposal (RFP), Materials Testing Services – (FY09) 

Ladies and Gentlemen: 

The Department of Utilities has been authorized to seek qualified consultants to provide certain professional services for the above referenced project.  The Department of Utilities will select one (1) consultant for this RFP.  A project description is attached. 

Proposals shall include statements of interest, ability to complete the work within the required time, experience, and qualifications.  All qualified firms are invited to submit proposals; seven (7) copies are required.  The completed proposal shall not contain more than twenty-five (25) pages.  Each proposal must be bound; printing on both sides of a sheet counts as two pages, but is acceptable, and if tabs or dividers have text (other than the label), they count as a page. 

Specific items to be addressed are listed below: 

Section I:  Firm Experience Record. 

A.         The number of years in private practice and descriptions of areas of general and specific expertise, and minority status. 

B.         A list of similar completed projects, maximum of five (5), providing for each: 

            1.         Location and description.

            2.         References.

            3.         Project team involved with specific responsibilities. 

C.         A listing of project workload and duration for each of the proposed project team members. 

Section II:  Proposed Project Team. 

A.         A project organization chart, indicating employee assignments and responsibilities. 

B.         Resumes for each professional level of employee, including: 

1.                  Project responsibilities.

2.                  Education.

3.                  Similar background experience. 

 C.         A list of secondary consultants, if any, with similar detailed information listed above. 

D.         A description of the plan to involve MBE/WBE firms, including previous teaming experience. 

E.         Computer Aided Design (CAD) and Geographic Information System (GIS) capabilities and a statement of proposed uses on this project:

1.                  Topographic data in Virginia State plane coordinates (South Zone), NADA83 (1993-HARN) , units-feet,

2.                  All drawings must be in the Department of Utilities current version of AutoCAD; currently AutoCAD Release 2008 (.dwg Format)  

Section III:  Project Management Approach. 

A.         A detailed narrative statement on your perception of the project requirements and any unique features, which you believe makes you the most qualified firm. 

B.         State when your firm can begin services. 

You are requested to respond to this inquiry by 3:00 PM, Thursday, November 6, 2008.  Individual interviews will be scheduled with those selected qualified firms responding to this Request for Proposal.  A panel of departmental personnel will conduct interviews. 

Only questions having a significant impact on your proposal should be directed to William K. Frederick, P.E. at (757) 664-6701. 

You participation in this selection process is appreciated. 

Sincerely, 

Kenneth R. Turner, P.E.

Engineering Manager

Department of Utilities

 

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