CITY OF NORFOLK

The City of Norfolk will receive proposals relative to the provision of engineering and related services in connection with the renovation/replacement of neighborhood water and sanitary sewer systems.

Proposals will be accepted in the Director's Office, Department of Utilities, 400 Granby Street, 2^nd Floor, Norfolk, Virginia, 23510, until 3:00 PM, April 5, 2007.

Firms desiring to be considered for this work must submit seven (7) copies of their proposal showing evidence of their qualifications and experience to perform the required services. Federal funding is being sought for these projects. In accordance with federal funding requirements, firms submitting proposals must comply with the following: The President's Executive Order #11246 prohibiting discrimination in employment regarding race, color, creed, sex, or national origin; the President's Executive Orders #12138 and 11625 regarding utilization of MBE/WBE firms; and the Civil Rights Act of 1964. Bidders must certify that they do not or will not maintain or provide for their employees any facilities that are segregated on the basis of race, color, creed, or national origin.

It is the policy of the City of Norfolk to facilitate the establishment, preservation, and strengthening of small businesses and businesses owned by women and minorities and to encourage their participation in the City’s procurement activities. Toward that end, the City encourages these firms to compete and encourages non-minority firms to provide for the participation of small businesses and businesses owned by women and minorities through partnerships, joint ventures, subcontracts, and other contractual opportunities. Bidders (offerors) are asked, as part of their submission, to describe any planned use of such businesses in fulfilling this contract.

The Request for Proposal must be obtained from the Director’s Office, Department of Utilities, 400 Granby Street, 2^nd Floor, Norfolk, Virginia 23510. Should any addenda be necessary, copies will be sent only to those who are listed on the RFP Proposal list. The full Request for Proposal is on the City of Norfolk’s web site http://www.norfolk.gov/Utilities/engineer/current_bids.asp, for viewing purposes only. For further information contact Mr. Kevin Frederick (PS #15) at 757-664-6734 and Mr. Dan Riley (PS #34) at 757-664-6740.

Kenneth R. Turner, P.E.

Engineering Manager

Department of Utilities

February 28, 2007

Re: Request for Proposal (RFP), Professional Engineering Services –

Ladies and Gentlemen:

The Department of Utilities has been authorized to seek qualified consultants to provide certain professional services for the above referenced project. The Department of Utilities will select up to two (2) consultants for individual assignments relative to this RFP. A project description is attached.

Proposals shall include statements of interest, ability to complete the work within the required time, experience, and qualifications. All qualified firms are invited to submit proposals; seven (7) copies are required. The completed proposal shall not contain more than twenty-five (25) pages. Each proposal must be bound; printing on both sides of a sheet counts as two pages, but is acceptable, and if tabs or dividers have text (other than the label), they count as a page.

Specific items to be addressed are listed below:

Section I: Firm Experience Record.

A. The number of years in private practice and descriptions of areas of general and specific expertise.

B. A list of similar completed projects, maximum of five (5), providing for each:

• 1. Location and description.
• 2. References.
• 3. Project team involved with specific responsibilities.

C. A listing of project workload and duration for each of the proposed project team members.

Section II: Proposed Project Team.

A. A project organization chart, indicating employee assignments and responsibilities.

B. Resumes for each professional level of employee, including:

• 1. Project responsibilities.
• 2. Education.
• 3. Similar background experience.

A list of secondary consultants, if any, with similar detailed information listed above.

A description of the plan to involve MBE/WBE firms, including previous teaming experience.

Computer Aided Design (CAD) capabilities:

Section III: Project Management Approach.

A. A detailed narrative statement on your perception of the project requirements and any unique features, which you believe makes you the most qualified firm.

State when your firm can begin services.

A work plan that addresses the ability to furnish design and construction administration services for multiple phases simultaneously.

You are requested to respond to this inquiry by 3:00 PM, April 5, 2007. Individual interviews will be scheduled with those selected qualified firms responding to this Request for Proposal. A panel of departmental personnel will conduct interviews.

Only questions having a significant impact on your proposal should be directed to Mr. Kevin Frederick (PS #15) at 757-664-6734 and Mr. Dan Riley (PS #34) at 757-664-6740.

You participation in this selection process is appreciated.

Sincerely,

Kenneth R. Turner, P.E.

Engineering Manager, Department of Utilities

Attachments

PROJECT: NEIGHBORHOOD WATER AND SEWER REHABILITATION AND REPLACEMENT EVALUATION, DESIGN AND CONSTRUCTION MANAGEMENT FOR PS #15 GOVERNMENT AVE. & GRANBY ST. (I-64) (TITUS TOWN) & PS #34 TERMINAL & WORTHSMORE (OFF LITTLE CREEK RD)

ESTIMATED CONSTRUCTION COST: Unknown

SCOPE OF PROJECT: Evaluation, design and construction management of rehabilitation and replacement options of neighborhood water and sanitary sewer systems.

SCOPE OF SERVICES: 1. Analysis Phase: Provide all engineering services necessary to prepare and submit a Preliminary Engineering Report (PER), which shall provide the basis for design for the renovation/replacement of segments of the City's sanitary sewer conveyance system and water system. Work includes the assessment of existing facility conditions, investigation and preparation of required permits, flow evaluation of present and future demands, evaluation of site alternatives and acquisition plats where required, preliminary design and estimations of construction costs. Selected consultant will be required to interact with the State Water Control Board, Virginia Department of Environmental Quality, Virginia Department of Health, Hampton Roads Sanitation District, and other interested agencies. Part of the Analysis Phase will be the recommendation of the first phase of improvements, as related to overall project construction cost estimates and the City’s CIP program.

2. Design Phase: Based on Analysis Phase, provide all engineering services required to perform underground utility location, preliminary design, interaction with outside agencies, property acquisition, final design, preparation of contract documents, assistance in pre-bid and pre-construction meetings, bid review and award recommendations. This phase includes, but is not limited to review and approval from the Virginia Department of Health and the Virginia Department of Environmental Quality and the City’s Site Plan Review Committee.

3. Construction Phase: Provide all assistance and technical capacity for shop drawing review and approval, construction inspection on an "as needed" basis, and preparation of "AS-BUILT" drawings from City supplied data. Resident construction inspection services may be requested.

Project Description

OWNER'S RESPONSIBILITIES: The City shall provide or perform the following:

1. Access to and reproduction of all pertinent records maintained by the City;

2. General direction with regard to fundamental project objectives;

3. General review of all materials submitted;

4. Submit all completed permit applications and regulatory review packages;

5. Provide detailed construction inspection as appropriate.

PROJECT TIME: 1. Analysis Phase: Complete and submit Preliminary Engineering Report and recommendations approved by the Department of Utilities. Permit applications complete and ready for submission within the same time period. Time to be determined based on the size of the project areas.

2. Design Time: The design times of the first phase of improvements, will be determined as identified at the start of the Analysis Phase. Additional phases may be added, and may be designed at the same time within the design time agreed to.

3. Construction Time: To be determined based upon construction time for projects as determined during the design phase.

Contact: William K. Frederick, P.E.

Telephone: (757) 664-6701

Hours: 8:00AM – 5:00PM

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