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1. Can your program be reimbursed for staff time/costs?

Staff salaries and documented benefits related to the delivery of the project’s direct client services are eligible for reimbursement. In-direct or administrative expenses are ineligible.

2. How do Cash and In-kind columns differ?

A cash contribution to an expense consists of funds taken from an organization’s budget which were applied to meet a total cost. (Example: If a staff person was paid $100 in salaries and $50 was reimbursed through HSG, the remaining $50 would be considered to be a cash contribution. However, if a person volunteered their services or donated goods to meet the needs of the project without reimbursement, the value of the goods or services would be an in-kind contribution.  

3. Attachment C Budget - only need to list those expenses requested by the city, correct?

Only expenses which are directly related to the project should be included in Attachment C. Expenses not included in the budget cannot be reimbursed if the project is funded.

4. What do you require for back up of fringe benefit costs?

All personnel expenses (salary & benefits) must be documented to be considered for reimbursement. Salaries can be documented using timesheets and payroll checks/records. Fringe benefits can be documented using invoices and cancelled checks showing the payment. The documentation for fringe benefits must show that the employee received the benefits and the cost which the employer paid.

5. Can one organization apply for two grants for two separate programs? If yes, is the limit $50,000 for each proposal, or $50,000 for both?

The FY22 HSG RFP states, “Applications are limited to $50,000 per proposal.”

6. Is there a way to fill the application online?

No. The application must be downloaded and completed, and then submitted electronically. However, no online, fillable form exists for the FY22 HSG program.

7. For an organization that has been operating for 5 years, but is a recent new 501(c)(3), should we submit the previous audit and taxes from the previous organization that covered our budget.

Yes, presuming the organization acting as the fiscal agent clearly demonstrated the sections which applied to the now independent organization. Otherwise, the organization should submit the audit/taxes they prepared and submitted to the IRS.

8. Please clarify, are organizations formed in 2020 or later eligible? In Part A of Eligibility, it states a minimum of three (3) years of service and be 501c3 approved.

An organization founded on or after 2020 could not have recorded three years of service.

9. Must the application be emailed as a single PDF? Our financial information is a large file and will make this problematic. This also creates a challenge as our network tends to block large files.

"If you need to submit your attachments using multiple emails, please mark each email in the following manner. ‘Part one of three. Then, part two of three. Then part three of three.” This information will allow us to verify that we have received your entire application and attachments.

10. Budget Section - Do we submit supporting documents and audits from FY2020 and FY2021 or do we only submit FY2020 audits as we were last recipients of the HSG during FY2020?

Since your fiscal year ends after the application deadline, you will need to submit the FY20 audit document. Also, since the HSG application is for FY22, please submit your operating budget for FY21.

* Please confirm that you only require one prior year operating budget (FY2021). 

(Please note that our audits FY period is July 1-June 30 and overlaps the HSG Period of October 1-September 30.) 

11. For the 6-page limit this is only for questions 1 through 8. The first page with general information and the Budget and financial information is not included in the 6-page limit?

This is one area where the RFP is very specific. My suggestion is to check the check list for your answers. Please know that the items under “Additional attachments as needed” are also excluded from the page count.