Form Center

Questionnaire for Outdoor Event Planners

2. Questionnaire for Event Planners
   Several City Departments support the permitting of events depending on the type of event, properties used or activities involved. This questionnaire will direct you to the appropriate department from the following list: <br><br> • SevenVenues (Cultural Facilities, Arts & Entertainment)<br> • Recreation, Parks & Open Space<br> • Public Works Right-of-Way<br> • Planning<br> • Communications<br> • Norfolk Public Schools<br> <br> Before completing this survey, the Event Planner should have a clear idea of what their outdoor event will entail. Read the question and select your answer from the drop down menu. After you select your answer, the next question, or a link to the appropriate department's website, will appear.

   Several City Departments support the permitting of events depending on the type of event, properties used or activities involved. This questionnaire will direct you to the appropriate department from the following list:
   
   • SevenVenues (Cultural Facilities, Arts & Entertainment)
   • Recreation, Parks & Open Space
   • Public Works Right-of-Way
   • Planning
   • Communications
   • Norfolk Public Schools
   
   Before completing this survey, the Event Planner should have a clear idea of what their outdoor event will entail. Read the question and select your answer from the drop down menu. After you select your answer, the next question, or a link to the appropriate department's website, will appear.

4. Are you a Vendor interested in participating in an outdoor event?
   -- Select One --Select Yes and visit the City's calendar of events at the link below.If No, continue to next question.

   Vendors interested in participating in an event must contact the Event Planner directly. Visit the City's calendar at this link: www.norfolk.gov/calendar. Use this calendar to find an event you are interested in and contact the Event Planner directly for information on participating.

6. City of Norfolk Event Calendar
   Click here

   Link will open in a new window.

8. Are you looking for an outdoor film or photography permit?
   -- Select One --Select Yes and visit the Film Permit Request page at the link below.No, continue to the next question.

   Visit the Communication Department's Film Permit Requests page at the link below.

10. Communication Film Permit Request Information and Application
    Click here

    Link will open in a new window.

12. Are you planning a large neighborhood reunion at a City Park or open space?
    -- Select One --If Yes, visit the SevenVenues Event Permit Guidelines page. If no, continue to the next question.

14. SevenVenues Event Permit Guidelines and Application
    Click here

    Link will open in a new window.

16. Would you like to host an event at Town Point Park?
    -- Select One --If yes, then call SevenVenues for more information. If no, then continue to the next question.

18. Call SevenVenues at (757)664-6880 for more information.
    Click here for the SevenVeneus page.

    Link will open in a new window.

20. Would your outdoor event be on public property or private property?
    -- Select One --If on private property, visit the Planning Department Special Event Permit at the link below.If on public property, continue to the next question.If on a combination of both private and public property, you will need to do two things. 1) Continue to the next question, and 2) Visit the Planning Department Special Event Permit page

    The City of Norfolk defines public property as parks, public right-of-way, facilities, parcels or other open spaces owned and managed by the City of Norfolk. Private property is defined as indoor or outdoor spaces that are not owned by the City of Norfolk.

22. Planning Department Private Property Special Event Permit Guidelines and Application
    Click here

    Link will open in a new window.

24. Instructions for Outdoor Events on Public and Private Properties
    Click here

    Link will open in a new window. If your outdoor event is a combination of both private and public property, you will need to do two things: 1) Click at the above link and complete the Planning Department Private Property Special Event Permit Guidelines and Application, and 2) continue to the next question.

26. Would your outdoor event be protected by the First Amendment?
    -- Select One --If Yes, visit the SevenVenues Expressive Activity Permit page.If No, continue to the next question.

    The First Amendment provides protections to your right to conduct activities related to freedom of speech, freedom of religion, freedom of the press and the right to petition.

28. SevenVenues Expressive Activity Permit Guidelines and Application
    Click here

    Link will open in a new window.

30. Would you like to close a street or sidewalk?
    -- Select One --Yes, continue to the next question. No, continue to the next question about serving alcohol.

    Such closures restrict pedestrian and vehicle traffic access to a street or sidewalk.

32. Do you plan on having event activities or physical equipment set up in the street or sidewalk?
    -- Select One --If Yes, visit the SevenVenues Event Permit Guidelines page. No, continue to the next question

    Examples of outdoor event activities may include activities such as games, cooking, etc. Equipment setup includes, but is not limited to, setting up cooking equipment, stages, tables/chairs or tents.

34. Special Event Permit Guidelines and Application
    Click here

    Link will open in a new window.

36. Does your street and/or sidewalk closure also require use of any other property?
    -- Select One --If Yes, visit the SevenVenues Event Permit Guidelines page.If No, visit the Right of Way Safety Closure permit application.

    Some Event Planners request a (permanent or temporary) street closure with their reservation of a City park. Please call SevenVenues at (757)664-6880 for guidance.

38. SevenVenes Event Permit Guidelines and Application
    Click here

    Link will open in a new window.

40. Right of Way Administration Safety Closure Permit Application
    Click here

    Link will open in a new window.

42. Do you want to serve alcohol at your outdoor event?
    -- Select One --If Yes, call SevenVenues at 757-664-6880 for more information. If No, continue to the next question.

    Alcohol is not allowed at any public park, NPS grounds or other green space expect for Town Point Park and Ocean View Beach Park. Alcohol may be approved for events in the public right-of-way. All requests are subject to City Administration and ABC approval.

44. Does admission to your outdoor event require the purchase of a ticket?
    -- Select One --If Yes, call SevenVenues at 757-664-6880 for more information. If No, continue to the next question.

    Unless the outdoor event is free and open to general public, there is some type of admission charge involved.  How that admission charge is handled is based on the local code of ordinance for the locality and how the Event Planner chooses to collect the admission charge - tickets sales in advance, collection of a charge at the door, or both.  Per Norfolk City Code (Sec. 24-288), events that require a registration fee or participation fee do require the collection of admission tax, which is 10% of the gross ticket price.  Events that ask for a donation are only exempt from admission tax if the donation is "at will", meaning the event cannot ask for a specific donation amount ($10, $20, etc.). Ticketed events will not be approved for all City properties.

46. Call SevenVenues at (757)664-6880 for more information.
    Click here for the SevenVenues page.

    Link will open in a new window.

48. Are you planning your outdoor event on any of these properties: Elizabeth River Trail, on a waterway or dock, a vacant City owned lot, Ocean View Beach Park, or Downtown Norfolk?
    -- Select One --If Yes, call SevenVenues at 757-664-6880 for more information. If No, continue to the next question.

50. Do you plan on requesting use of a City parking lot as additional parking either for an outdoor event on private property or in addition to a request for use of other City property for an outdoor event?
    -- Select One --If Yes and the lot or event space is Norfolk Public Schools property, continue to the next question. If Yes and neither the lot nor the event space are Norfolk Public Schools property, continue to the next question. If No and you do not need to request a City parking lot for your event, continue to next question.

    This request does not reserve a parking lot solely for outdoor event use, but does provide permission for outdoor events to utilize a lot for parking in addition to normal public parking access. City parking lots may not be permitted for outdoor event setup; only for outdoor event parking.

52. Would your outdoor event require reservation of a Norfolk Public School outdoor ground or parking lot?
    -- Select One --If Yes and you are just requesting use of a Norfolk Public School parking lot with no other City property, review and complete the Norfolk Public School Facility Lease. If Yes and your event also requires the use of other City property, review the Norfolk Public School Facility Lease. If No, then continue to the next question.

54. Are you planning on applying for a reservation at any of the properties managed by Recreation, Parks and Open Space: Cemetery, Aquatics facility or outside grounds, Recreation Center outside grounds, Athletic field, court or structure, Norfolk Public School outside grounds, Barraud Park, Northside Park, Poplar Hall Park, Bay Oaks Park, or Neighborhood Active & Passive Parks?
    -- Select One --If Yes and you are requesting the amphitheater at Barraud Park, visit the SevenVenues Event Permit Guidelines page at this link.If Yes and you require no other use of City property, visit Recreation, Parks and Open Space rental and reservation page at this link.If No, continue to the next question.

56. Barraud Park
    Click here

    Link will open in a new window. Using the map selected, begin to draw the layout for your outdoor event.

58. Call SevenVenues at (757)664-6880 for more information.
    Click here for the SevenVeneus Event Permit Guidelines and Applications page.

    Link will open in a new window.

60. Norfolk Public School Facility Use Lease Guidelines and Application
    Click here

    Link will open in a new window.

62. Instructions for Outdoor Events on City of Norfolk and Norfolk Public School Properties
    Click here

    Link will open in a new window. If your outdoor event is a combination of both City of Norfolk and Norfolk Public School property, you will need to do two things: 1) Click at the above link and follow directions to complete the Norfolk Public School Facility Use Lease Guidelines and Application, and 2) Click on the link below and follow directions to complete the SevenVenues Event Permit Application.

64. SevenVenues Event Permit Guidelines and Applications
    Click here

    Link will open in a new window.

66. Are you planning your outdoor event at Lafayette, Lakewood or Tarrallton Park?
    -- Select One --Yes, proceed to download a copy of the map of Lafayette Park and continue to the next question. Yes, proceed to download a copy of the map of Lakewood Park and continue to the next question. Yes, proceed to download a copy of the map of Tarrallton Park and continue to the next question. If No, call Recreation, Parks and Open Space’s to complete one of their permit applications.

68. Tarrallton Park
    Click here

    Link will open in a new window. Using the map selected, begin to draw the layout for your outdoor event.

70. Lakewood Park
    Click here

    Link will open in a new window. Using the map selected, begin to draw the layout for your outdoor event.

72. Lafayette Park
    Click here

    Link will open in a new window. Using the map selected, begin to draw the layout for your outdoor event.

74. Based on the outdoor event layout, would your event require use of all, or a portion, of the reservable spaces?
    -- Select One --If all, visit the SevenVenues Event Permit Guidelines page. If a portion, please visit the Recreation, Parks and Open Space rental and reservation page.

    SevenVenues only permits a selection of spaces in Community Parks. The park maps reflect the eligible spaces. If you want to rent a space in one of the spaces marked with a red "X," you must contact the Lakewood Athletic Office at (757)441-5834.

76. SevenVenues Event Permit Guidelines and Application
    Click here

    Link will open in a new window.

78. Recreation, Parks and Open Spaces Rentals and Reservations
    Click here

    Link will open in a new window.

Leave This Blank:


79. Print Only

* indicates a required field